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Health and Safety

1.The Board of Management of Presentation Convent N.S., charged with the direct government of the school, has prepared this “Safety Statement”, in accordance with the requirements of the Health, Safety and Welfare at Work Act 2005.

2.In doing so, it is mindful of the unique place the school occupies as an extension of the home life of the child and of the responsibilities entrusted to the personnel of the school, by the parents of the children.

3.“Health and Safety” within the school is and always has been, an intrinsic duty incumbent on all employees and school community members, and one which calls for constant vigilance.

Safety Statement Presentation Convent NS Castlecomer Safety, Health and Welfare Policy

In accordance with the Safety, Health and Welfare at Work Act 2005, it is the policy of the Board of Management to ensure, so far as is reasonably practicable, the safety, health and welfare at work of all staff and to protect students, visitors, contractors and other persons at the school from injury and ill health arising from any work activity. The successful implementation of this policy requires the full support and active co-operation of all staff, students, contractors and visitors to the school.

It is recognised that hazard identification, risk assessment and control measures are legislative requirements which must be carried out by the employer to ensure the safety, health and welfare of all staff. The Board of Management, as employer, undertakes in so far as is reasonably practicable to: a. promote standards of safety, health and welfare that comply with the provisions and requirements of the Safety, Health and Welfare at Work Act 2005 and other relevant legislation, standards and codes of practice; b. provide information, training, instruction and supervision where necessary, to enable staff to perform their work safely and effectively; c. maintain a constant and continuing interest in safety, health and welfare matters pertinent to the activities of the school; d. continually improve the system in place for the management of occupational safety, health and welfare and review it periodically to ensure it remains relevant, appropriate and effective;

e. consult with staff on matters related to safety, health and welfare at work;

f. provide the necessary resources to ensure the safety, health and welfare of all those to whom it owes a duty of care, including staff, students, contractors and visitors.

The Board of Management is committed to playing an active role in the implementation of this occupational safety, health and welfare policy and undertakes to review and revise it in light of changes in legislation, experience and other relevant developments.

Signed Pat Parle Chairman,
Board of Management Date:
11th December 2014


School Profile
Presentation Convent NS, Castlecomer 
Presentation Convent N.S. Castlecomer is a Catholic Primary School in the Diocese of Ossory. It is under the patronage of the Bishop of Ossory, and the Trusteeship of The Presentation Congregation.
The school caters for the full range of classes from Junior Infants to Sixth class. It is an inclusive school and caters for children of all abilities. It enrols boys and girls in junior and senior infants and first class only. From second class on it is a girls’ only school. The school has a Board of Management and a Parents’ Council. At present, it has seven teachers, comprising of the teaching principal, five other classroom teachers and a full time learning support teacher. The school has six classes. Some are single classes and some are mixed. The classes that are mixed vary according to numbers through the school.

The school operates under The Rules for National Schools and Departmental Circulars. It is financially dependent on grants from the D.E.S. and on fund raising activities, mainly led by the Parents’ Council of the school. The teacher resources are provided by the D.E.S.

School Policy and the implementation of our School Plan have regard to the resources (staffing and funding) available.  The school follows the curricular programmes laid down by the D.E.S. which may be amended from time to time in accordance with section 9 and 30 of the Education Act 1998

Roles and Reponsibilities:
The Board of Management as employer has overall responsibility for safeguarding the safety, health and welfare of those employed and working in the school. This requires the co-operation of all employees.
It is the duty of every employee while at work:

  1. To take reasonable care for his/her own safety, health and welfare, and that of any person who may be affected by his/her acts or omissions while at work
  2. To co-operate with his/her employer and any other person to such extent as will enable his/her employer or the other person to comply with any of the relevant statutory provisions.
  3. To use in such manner, so as to provide the protection intended, any suitable appliance, protective clothing, convenience, equipment or thing provided (whether for his/her lone use or for use by him/her in common with others) for securing his/her safety, health or welfare at work
  4. To report to the Board of Management through the staff safety representative, without unreasonable delay, any defects in plant, equipment, place or work, or system of work, which might endanger safety, health or welfare of which he/she becomes aware.

No person will intentionally or recklessly interfere with or misuse any appliance, protective clothing, convenience or thing provided for securing safety, health or welfare of persons arising out of work activities.
Employees using available facilities and equipment provided should ensure that work practices are performed in the safest manner possible.
The Board of Management will ensure that the statement shall be reviewed annually or more frequently if necessary, in the light of experience, changes in legal requirements and operational changes.  A safety audit shall be carried out annually by the Board of Management Safety Committee comprised of the School Principal (Margaret Maxwell), the Board appointed Safety Officer (Eithne McKenna) and the staff Safety Representative (Anne McGrath)  and a report will be made to staff.  All records of accidents and ill-health will be monitored by the committee in order to ensure that any safety measures required can be put in place to minimise the recurrence of such accidents and ill-health.  Teachers and ancillary staff (Caretaker, Secretary Cleaners) are requested to conduct a periodic safety check of their classrooms and/or workplace and to effect or to request immediate corrective action.  For this purpose, a sheet is placed in the staffroom.  The principal then ensures that the required action is taken. 

Detailed roles and responsibilities of all in the school and local community are set out in Appendix One of this document, in accordance with the Guidelines on managing safety, health and welfare in primary schools.
Consultation and information:
It is the policy of the Board of Management of Presentation Convent N.S. to consult with staff re safety audits, to give a copy of the safety statement to all present and future staff, and to convey any additional information or instructions regarding health, safety and welfare at work to all staff as it becomes available.  Health, safety and welfare at work will be considered in relation to future staff training and development plans.
Identification of Hazards:
Hazards shall be divided into two categories.  Those which can be rectified will be dealt with as a matter of urgency.  Those that cannot will be clearly indicated and appropriate procedures will be put in place to cope with them.  All hazards shall be eliminated in so far as resources and circumstances allow.
Fire:
It is the policy of the Board of Management of Presentation Convent N.S. that:

  1. The Board of Management will ensure that an adequate supply of fire extinguishers, suitable for the type of fires likely to occur in each area, is available, identified and regularly serviced by authorised and qualified persons.  Each fire extinguisher shall have instructions for its use. It will also ensure that training is provided for all staff in the use of this equipment.
  2. The principal will ensure that fire drills shall take place at least once a term
  3. Fire alarms shall be clearly marked.  (Responsibility of Board of Management Safety Officer)
  • Signs shall be clearly visible to ensure that visitors are aware of exit doors and routes (Checked regularly by staff safety officer )
  • All doors, corridors and entries shall be kept clear of obstruction and shall be able to be opened at all times from within the building.  Each teacher must ensure that the exit from her/his classroom is kept clear.  P.E. hall and entrance lobby – principal will see that they are free of obstruction
  • Assembly area is designated outside of the building, and the location specified
  • All electrical equipment shall be left unplugged when unattended for lengthy periods and when the building is empty.  Teachers are responsible for their own classroom.  The secretary/principal, as appropriate, are responsible for the office.  Staff room is every teacher’s responsibility.  Cleaner to check when cleaning.
  • Staff Safety Officer is responsible for fire drills and evacuation procedures
  • The school will endeavour to implement all additional recommendations made by a Fire Officer.

The Staff Safety Representative is also responsible for Fire Safety.  She organises:

  • A fire drill at least once per term
  • Sees that the fire alarm system and Fire Extinguishers are in working order
  • Records the events of Fire drills
  • She has prepared the following Fire Drill Organisation Plan after consultation with the other members of the Teaching Staff

 

Fire Drill Organisation

  • Assembly Point:  Front Yard

  • Fire Drill Warning:              
    When fire bell sounds there should be Silence in the classroom, or wherever you are.

  • Evacuation: 
    The teacher is in sole charge of her own class.  Each class exits
    in single file in silence.  Teacher leaves last, making sure all windows
    and doors are closed. Teacher should bring class list along.

  • Exit Routes: 
    Front Door: Room 1, 2, 9 and 8 Alley Side Door: Room 3 & 6
    P.E. Room Door:  Room 7, 4 and 5


  • Assembly:
    When pupils arrive at assembly, they should line up,
    class by class, facing towards the school.
    The teacher will then call the roll and report the findings to the fire safety officer who will then pass it to the principal using a template developed for this purpose.  This template will note any missing persons and will be passed to the emergency services on arrival at the scene. The LS teacher supervises classes as necessary.


    Room 5

    Room 4

    Room 6

    Room 3

    Room 7

    Room 8

    Room 9

    Room 2

    Room 1

    Bicycle shed

Further fire Precautions

  1. Emergency Lighting and Exit Signs:
    At the beginning of concerts, large meetings or whatever crowds are assembled in the Large G.P. room, the principal or her representative (in her absence) ensures that attention is drawn to the location of the Emergency Lighting (rear of hall) and Exit Signs.  This warning should be repeated at intermissions.
  2. External Fire Hydrant and Water mains:
    The Fire Hydrant is Clearly Marked (H) and located on main footpath leading to the schools main entrance door.

 

The water control is:
(a)  on the footpath outside the  railings of the school
(b)  Two controls in the boiler room both of which must be turned clockwise to shut off the water.      Both controls are clearly marked.

The Principal, Margaret Maxwell, Marie Murtagh, the caretaker and Mary Jacob, the Deputy principal and alarm responders, David O’Rourke and Pat Parle (BOM) are all aware of these location.

  1. Location of Fire Extinguishers: is clearly marked on fire plans throughout the school
  2. There is a Fire Point Inside each External Door.
  3. The Main Traffic Entrance:
    the parents are reminded at regular intervals both by the Principal in letter form and also by the caretaker, that the Main Entrance Gate should never be blocked by parked cars.  This is to facilitate emergency services such as Ambulance, Fire Brigade and also to ensure the safety of the children when entering and especially when leaving the school grounds.



General Hazards

The following hazards (in so much as can be identified) are considered by the Board of Management to be a source of potential danger and are brought to the attention of all concerned:
01: Wet corridors
02: Trailing leads
03: Computers
04: Guillotine
05: Projectors
06: Fuse Board
07: Electric kettles
08: Boiler house
09: Ladders
10: Uneven surfaces on school yard
11: Protruding units and fittings
12: Flat roof of school
13: Internal and external stores.
14: Lawnmower plus all garden equipment
15: Entrance/Exit of school
16: Garden stores
17: Icy surfaces on a cold day
18: Mats in hall and all P.E. equipment
19: Windows opening out

To minimise these dangers the following safety/protective measures must be adhered to (see duties of employee pages 1-2 of this document):

  1. Access to and operation of plant/equipment is restricted to qualified members of the staff, whose job function is that of running, maintaining, cleaning and monitoring particular items of plant in the course of their normal duties.  Copies of this safety statement will be sent to all contractors prior to contract by the Principal/Board of Management.  Any other contractors entering the school must be shown a copy of the schools Safety Statement and shall adhere to its provisions.
  2. In addition all such plant and machinery is to be used in strict accordance with the manufactures instructions and recommendations.
  3. Where applicable Board of Management will ensure that members of the staff will have been instructed in the correct use of plant, machinery and equipment.
  4. All machinery and electrical equipment are fitted with adequate safeguards
  5. Precautionary notices, in respect of safety matters are displayed at relevant points
  6. Ladders must be used with another person’s assistance
  7. Avoid use of glass bottles where possible by pupils.  Remove broken glass immediately on discovery
  8. Board of Management will check that floors are clean, even, non-slip and splinter-proof
  9. All staff will check that P.E. equipment is stacked securely and is positioned so as not to cause a hazard and each P.E. teacher will ensure that the hall is left in a tidy condition
  10. Check that all PE and other mats are in good condition
  11. An annual routine for inspecting furniture, floors, apparatus, equipment and fittings by principal and caretaker and/or staff safety representative
  12. Check that wooden beams, benches etc. are free from splinters and generally sound. (class teacher)
  13. Check that vaulting horses, beams and benches are stable and do not wobble when in use (class teacher)
  14. Check that there are no uneven/broken/cracked paving slabs. (Caretaker, under Board of Management)
  15. Check that roofs guttering, drain pipes etc. as far as can be seen are sound and well maintained. (Principal)
  • Check that manholes are safe (Caretaker/ principal)
  • Check that all play areas are kept clean and free from glass before use (Caretaker and staff)
  • Check that outside lighting works and is sufficient (Caretaker/Principal)
  • Check that all builders’ materials, caretakers’ maintenance equipment, external stores etc. are stored securely. (Principal /Caretaker)
  • Check that refuse is removed from building each day and is carefully stored outside. (Caretaker)

Constant Hazards;
Machinery, Kitchen equipment, Electrical appliances

It is the policy of the Board of Management of Presentation Convent N.S. that machinery, kitchen equipment and electrical appliances are to be used only by competent and authorised persons.  Such appliances and equipment will be subject to regular maintenance checks

Electrical Appliances:
Arrangements will be made for all appliances to be checked on a regular basis, at least annually, by a competent person (i.e.) maintenance person, the supplier or his agent.  Before using any appliance, the user should ensure that:

  • All safety guards, which are a normal part of the appliance, are in working order
  • Power supply cables/leads are intact and free of cuts or abrasions
  • Appliances are unplugged when not in use
  • Suitable undamaged fused plug tops are used and fitted with the correct fuse.
  • Guidelines issued by the Health and Safety Authority are followed.

Chemicals:
It is the policy of the Board of Management of Presentation Convent N.S. that all chemicals, photocopier toner, detergents etc be stored in clearly identifiable containers bearing instructions and precautions for their use and shall be kept in a locked area, and protection provided to be used when handling them (Caretaker/Cleaner/Principal where appropriate)

Drugs and medication:
It is the policy of the Board of Management of Presentation Convent N.S. that all drugs, medications, etc. be kept in a secure place or in the case of jext pen for use in the event of anaphalaxis on a high shelf in the resource room downstairs giving quick and easy access from classroom and yard and used only by trained and authorised personnel.

Welfare:
To ensure the continued welfare of the staff and children, toilet and cloakroom areas are provided.  A staffroom separate from the work area is provided, where tea and lunch breaks may be taken.  Staff must co-operate in maintaining a high standard of hygiene in this area.

A high standard of hygiene must be achieved at all times.  Adequate facilities for waste disposal must be available.  An adequate supply of hot and cold water, towels and soap and sanitary disposal facilities must be available.

 

Members of staff and students are reminded:

  • A person who is under medical supervision or on prescribed medication and who has been certified fit for work, should notify the school of any known side effect or temporary physical disabilities which could hinder their work performance and which may be a danger to either themselves or their fellow workers.  The school will arrange or assign appropriate tasks for the person to carry out in the interim.
  • Staff and students are not allowed to attend the premises or carry out duties whilst under the influence of illicit drugs or alcohol.  Any person found breaking this rule will be liable to disciplinary action.

Highly Polished Floors:
It is the policy of the Board of Management of Presentation Convent N.S. that every attempt will be made to avoid the creation of slippery surfaces.  The washing of floors shall be conducted, as far as is possible, after school hours to eliminate as far as possible, the danger of slipping.  Where floors are wet, warning signs regarding wet floors shall be used.  Attention is drawn to the possibility of outside floors, surfaces and drainage channels being affected by frost in cold weather.

Smoking:
It is the policy of the Board of Management of Presentation Convent N.S. that the school shall be a non-smoking area to avoid hazard to staff and pupils of passive smoking.

Broken Glass:
The Board of Management shall minimise the danger arising from broken glass.  Staff are asked to report broken glass to the Principal/Caretaker so that it may be immediately removed.

 

 

Infectious Diseases:
It is the policy of the Board of Management of Presentation Convent N.S. that all infectious diseases shall be notified and steps taken to ensure the safety of staff and students against all such diseases.  The Board of Management will endeavour to minimise the risk by adherence to sound principles of cleanliness, hygiene and disinfection and have provided disposable gloves for use in all First Aid applications, cleaning tasks, etc.  Toilets and washrooms shall be provided at all times with an adequate supply of water, soap, towels and a facility for the safe disposal of waste.

First Aid:

  • At the start of the year staff meeting arrangements for giving first aid will be discussed and reviewed
  • Notices are posted in office detailing:
    - location of first aid boxes
    - procedure for calling ambulances etc.
    - telephone numbers of local Doctor, Gardaí, Hospital
  • All incidents, no matter how trivial and whether to employees or to students or to members of the public must be reported immediately.  This is necessary to monitor the progress of safety standards and to ensure that the proper medical attention is given where required.  An Accident Report File is to be maintained for the recording of all accidents and incidents by attending members of the teaching staff.

The teacher in charge will see that there will be maintained in the school a properly equipped First Aid Box available to staff at all times containing:

  • Small roller bandages
  • Large roller bandages
  • Small conforming bandages
  • Large conforming bandages
  • Scissors
  • Gauze swabs
  • Triangular bandages
  • Hypoallergenic tape
  • Sterile pads
  • Waterproof plasters
  • Finger bandages and applicators
  • Sterile wipes
  • Tweezers
  • Sterile dressings with bandages
  • Safety pins
  • Surgical gloves
  • Instant ice-packs
  • J-clothes to put around ice-packs
  • Cooling jel for burns
  • Frozen ice-packs in freezer of fridge

 

N.B.  Insulin Pencil/ Jext pen (if required) will be kept in a safe place easily accessible from the classroom and the yard and known to all relevant staff.  Medical Indemnity form and instructions on  to be provided by the Parents/Guardians of the child(ren) concerned.

Disposable gloves must be used at all times when administering First Aid

Access to School:
In as much as is compatible with the practical layout of the school premises, anyone entering the school premises shall be required to identify themselves to the Principal or the Secretary as relevant before gaining admittance to the school.  Any contractor must make direct contact with the Principal before initiating any work on the premises and shall be shown a copy of the safety statement applying to the school and shall agree to its provisions.

While work is in progress, any noise shall be avoided wherever possible during school hours and shall at all times be reduced to the minimum necessary.  The contractor and his workmen shall not create any hazard, permanent or temporary, without informing the Principal or his nominated agent and shall mark such hazard with warning signs or other suitable protection.

If staff are working in the school outside school hours on their own they must inform a family member they are doing so and make known their expected time of return home.

Collecting Children:

  • All parents/guardians/carers in the interest of safety must obey all signs upon entering the school grounds
  • As a general rule parents are not allowed park in the school grounds.  Exceptions are made for disabled children and parents collecting sick children in school hours.
  • Children must produce a written note to class teacher, if being collected by parent/guardian before the end of the official school day. 
  • Children who become ill during the day must be “signed out” by parent/guardian, when being collected.  The sign out book is kept in the entrance hall.

N.B.

  • Children will never be allowed to walk or cycle home on their own, during school hours.
    They must always be collected by parent/guardian or named other and they must make contact with a staff member when doing so.

Opening and Closing of School

  1.   The front door/ PE hall door will unlocked around 8.55 a.m. The PE hall door and entrance door will be locked by 6th class pupils, under the supervision of their teacher.  Eithne Phelan/ Marie Murtagh lock the gym room door at 3.00 p.m.  The principal or deputy lock the front and side doors at the end of the day.
  2. All staff are reminded to check that all windows are securely locked each evening. The principal or deputy in her absence is responsible for checking this each evening and before weekends and holidays.
  3. All staff are responsible for checking that all electrical equipment in their own work area i.e. kettles, photocopier, hot water switches, burco boiler etc are switched off. The principal or deputy in her absence is responsible for checking this each evening and before weekends and holidays.
  4. The principal, or deputy in her absence, shall ensure that all Exit Doors are kept clear during concerts, sales of work, meetings etc.  Exit doors must always be open on such occasion.
  5. During exceptionally frosty weather, the principal, or deputy in her absence, shall ensure that the school heating system comes on for a few hours during the night and/or during weekends and during holiday times.
  6. During holiday times, the principal, or deputy in her absence, shall keep the mains water controls are set to holiday mode.

 

The caretaker/ cleaners and Safety

 

  1.  She shall check and keep the boiler house and oil/water tank house locked at all times
  2. She shall see that the lawn mower  is in good mechanical condition at all times
  3. She shall never allow cut grass, cuttings from hedges or weeds from flowerbeds to lie on footpaths or on lawn edge over night or at any other locations were they might be a danger to persons overnight or during weekends.
  4. Along with the principal, she shall check at regular intervals that the Fire Alarm System is in working order
  5. The caretaker shall check the emergency lighting at regular intervals and especially before school functions e.g. concerts etc.
  6. She shall be on the lookout at all times for risk situations and shall repair faults or report them to the principal
  7. She shall familiarise herself sufficiently with the school’s Safety Statement and especially with those parts which are relevant to her own position.

 

Cleaning the School (Hygiene)
Marie Murtagh and Eithne Phelan are in charge of the cleanliness of the interior of the school, subject to the authority of the Board of Management.  Hoovering, dusting, washing of “wet” areas, washing of sinks, toilet bowls, hand basins etc. is undertaken daily when the school is in operation.

When any member of the above mentioned staff becomes aware of any situation which they may be deem hazardous to the safety, health or welfare of the staff members and/or children e.g. blocked toilets, faulty furniture etc. they notify the Principal using the template provided in the staff room.

They are aware of the location of the Fire Extinguishers and know how to use them.  They are aware of the numbers to dial to summon the Fire Brigade (Ambulance etc., 999 or 112) if necessary.

Hazardous Areas for Children:

  1. The Caretaker’s Shed and Boiler House
  2. The Cleaner’s Room beside downstairs staff toilet
  3. The grassy area behind the school

Precautions;

  1. Those 3 areas shall be strictly out of bounds for the children at all times except when accompanied by a teacher.
  2. The Cleaners’ Room, the shed and boiler house shall be kept locked at all times
  3. First Aid Equipment must be stored in the principal’s office or on a high shelf in the resource room downstairs with the exception of plasters/antiseptic wipes used by playground friends under teacher supervision to attend to minor cuts and scrapes.
  4. Children must never be allowed to plug in or unplug electrical appliances e.g. kettles, TV, hoover, computers, radios etc
  5. Teachers and all other employees of the school are expected to be vigilant at all times, and to report to the principal, deputy-principal or staff safety representative any hazards which may come to the attention on the school premises – in rooms, corridors, toilets, halls, playground, playing fields etc.

The restricted areas in our school are as follows:
The interior of the school during break/lunch times – rooms, corridors, toilets (except with permission) flowerbeds, grassy area (in winter and during periods of wet weather) the Principal’s office, the Secretary’s office.  These are restricted to authorised personnel only and such permission may only be granted by the Principal or a staff member acting on her behalf.

The Board of Management and Staff have identified the following areas of school life and activity as requiring special care in order to prevent injury or damage to members of the school community.

  1. Activities outside the classroom especially games, the lines in the yard during assembly and after break times and school exits on to main road.  Teachers will exercise prudent judgement on the level of safety required and bring to the notice of the Principal any matter requiring corrective action.
  2. Activities inside the classroom, the hazards with potential for injury are activities involving the use (or misuse) of rulers, scissors, mathematical instruments, also moveable furniture. Pupils are trained to attend to their own safety and that of others by their own teachers.
  3. Restricted areas – mentioned previously.
  4. Hygiene: Hygiene is the concern of everyone in our school.  Good hygiene is essential for the welfare of all the school.  Teachers are requested to train their pupils in good hygienic practices and in good manners.  The Staff, teaching and ancillary, are requested to be vigilant in this regard and to bring to the notice of the Principal any corrective action which may be deemed to be necessary.
  5. Fire Drill
  6. First Aid

 

Our teachers are professional people trained to conduct group activity.  They are committed people who try to exercise at least the level of care exercised by any diligent parent in the child’s home environment.  However, some accidents may occur.

In the event of an accident it may be necessary to administer First Aid, dependant on staff members knowledge.  Generally each teacher, if available, will attend to an injured child from his/her own class, though any staff member will be glad to help.  The staff safety representative is in charge of first aid equipment.

It is school policy to hand over an injured child as soon as possible to the care of the parents or guardians whose privilege it is to choose their own doctor, hospital etc.  If the parents/guardians cannot be contacted the school principal Ms. Maxwell, the deputy principal Mrs Jacob or some other teacher in their absence will summon aid if deemed necessary or bring the injured party to the school doctor.

The Staff Safety Representative:
In accordance with section 13 (3) of the Safety, Health and Welfare at Work Act 2005, the teaching staff in consultation with other employees of the school, select from time to time a representative who, as a Safety Representative will conduct consultations with the principal teacher or with the Board of Management, pursuant to this section.  The present Safety Representative is Anne McGrath.

The Safety Statement has been prepared with reference to conditions existing in the premises of the school, at the time of writing.  It may be altered, revised or updated so as to comply with any change of conditions and statutory requirements.

This Safety Statement is the product of extremely careful consideration over a long period of time and in all areas of school life, by the members of a staff who hold and have always held the welfare of the children attending the school in the highest regard.  It is hoped that it will support and assist the people who work and study in the school.



Appendix One: See: Roles and Responsibilities (pages 24- 27 Guidelines: Part One) and Adoption of Safe Work Practices

  • Board of Management:
    • complies with its legal obligations as employer under the 2005 Act;
    • ensures that the school has written risk assessments and an up to date safety statement;
    • reviews the implementation of the Safety Management System and the safety statement;
    • sets safety, health and welfare objectives;
    • receives regular reports on safety, health and welfare matters and matters arising from same are discussed;
    • reviews the safety, health and welfare statement at least annually and when changes that might affect workers’ safety, health and welfare occur;
    • reviews the school’s safety, health and welfare performance;
    • allocates adequate resources to deal with safety, health and welfare issues;
    • appoints competent persons as necessary, to advise and assist the board of management on safety, health and welfare at the school.
  • Designated person/people for safety, health and welfare acting on behalf of the Board: Members of the Health and Safety Committee
    • comply with the requirements of the 2005 Act;
    • report to the board of management on safety, health and welfare performance;
    • manages safety, health and welfare in the school on a day-to-day basis;
    • communicates regularly with all members of the school community on safety health and welfare matters;
    • ensures all accidents and incidents are investigated and all relevant statutory reports completed;
    • organises fire drills, training, etc;
    • carries out safety audits.

 

  • Teachers (with particular functions in safety, health and welfare)
  • A special duties teacher or any teacher with duties related to safety, health and welfare must fulfil the duties assigned;
  • although ultimate responsibility for safety, health and welfare rests with the board of management, the teacher must fulfil those duties to which he/she has agreed.
  • Teachers / Special Needs Assistants / Non-teaching staff:
    • comply with all statutory obligations on employees as designated under the 2005 Act;
    • co-operate with school management in the implementation of the safety statement;
    • inform students of the safety procedures associated with individual subjects, rooms, tasks;
    • ensure that students follow safe procedures.
    • formally check classroom/immediate work environment to ensure it is safe and free from fault or defect;
    • a deputy principal, assistant principal, special duties teacher or any teacher with duties related to safety, health and welfare must fulfil the duties assigned;
    • check that equipment is safe before use;
    • ensure that risk assessments are conducted for new hazards.
    • select and appoint a safety representative as appropriate;
    • co-operate with the school safety committee where one is established;
    • report accidents, near misses and dangerous occurrences to relevant persons as outlined in the safety, health and welfare statement.
  • Other School Users:
  • Other school users such as students, parents, volunteers and visitors should comply with school regulations and instructions relating to safety, health and welfare.
  • Contractors
  • Schools must make available the relevant parts of the safety, health and welfare statement and safety file (where one exists) to any contractors working in the school on behalf of the school.
  • Schools must provide to contractors the school regulations and instructions relating to safety, health and welfare.
  • Contractors must make available relevant parts of both their safety, health and welfare statement and risk assessments in relation to work being carried out.
  • Where schools are sharing a workplace with a contractor they must co-operate and coordinate their activities in order to prevent risks to safety, health and welfare at work.
  • Contractors must comply with statutory obligations as designated under the Safety, Health and Welfare at Work Act 2005, the Safety, Health and Welfare at Work (General Application) Regulations 2007 and any other relevant legislation such as the Safety, Health and Welfare at Work (Construction) Regulations 2006.

 

Safe Work Practices

  • Cleaners must wear gloves when ringing out wet mops and when handling detergents to prevent dermatitis
  • Cleaners have been asked to ensure that their storeroom is always locked when they have finished using it
  • Teachers are asked to wear gloves when dealing with children’s wounds.  This is especially important where blood is involved.
  • The Caretakers must wear protective eye coverings when using strimmers, electric or mechanical hedge clippers or other such equipment.
  • The Caretakers must wear gloves when using weed-killers or other chemicals that are considered damaging or likely to cause dermatitis.
  • Caretakers must wear protective masks to prevent the inhalation of gasses while using chemicals such as weed-killers and others.
  • Cleaners and Caretakers, teachers and secretary or others using the school, are all asked to ensure that cables/extension leads are tight against the wall or are not left in positions where they could cause tripping etc.
  • All staff members and all other employees are acquainted with the location and use of fire-fighting equipment.  Dry powder fire extinguishers only may be used on fires caused by electrical appliances.  The staff are acquainted with same.
  • Employees do not use step-ladders or other ladders without the assistance of a colleague.
  • Employees inspect step-ladders for loose steps, non-rigidity, proper locking bars before use.
  • Employees do not stand on chairs which are placed on tables, when changing light bulbs,
    dusting etc...
  • Employees report defective equipment to the Principal
  • Employees report incidences of uncollected refuse
  • Cleaners and Caretakers read the instructions and warnings on containers before using the contents.  They follow the instructions re: Washing of eyes, if affected by splashing, use of protective masks, wearing of gloves etc…
  • Teaching Staff or other employees must not walk about with cups/mugs of hot drinks.

Appendix Two: Classroom and Internal Rules

01:       Follow instructions given by teachers and/or principal, at all times
02:       Sit properly on chairs, all four legs on the floor
03:       School bags, neatly stored in classrooms (or in cloakrooms, especially in Infant classes)
04:       Walk ways in classrooms must be kept clear.
05:       Hang all coats, jackets, gear bags etc on hooks, in the cloakroom
06:       During wet days, pupils must sit during 10.30a.m. break and/or lunch break – no moving             around room allowed
07:       No rulers, scissors, mathematical instruments etc to be used (or to be in pupils’ possession)
            during break and/or lunch time, when pupils remain indoors.
08:       Use all classroom and P.E. equipment, according to teacher’s instructions.
09:       If in big hall during break and/or lunch time, pupils must sit and play on mats or sit on             benches
10:       Never bang a door closed – be mindful of others
11:       When moving around the school, always walk, never run
12:       Walk on the right hand side of the corridors
13:       Watch where you are going – don’t look behind you while walking
14:       At all times, think of your own safety and the safety of others – especially younger, smaller             pupils

Appendix Three: Wet Day Rules

01:       Stay seated at all times
02:       No rulers or any other dangerous implements in pupils’ hands
03:       Only go to toilet with teacher’s permission, except in case of emergency
04:       Computers switched off, plugged out
05:       Other electrical implements plugged out
06:       Pre-arranged groups for activities before teacher leaves the room

07:       Sit down properly – four legs of chair on floor at all times

Appendix Four: Yard Rules

01:       Play safely – no rough play or “pretend fighting”
02:       Stay in designated area of the yard
03:       Pupils may not re-enter the school building without staff members permission
04:       Report any problems/incidents to the teachers on yard duty
05:       No swinging off basketball stands
06:       No swinging out of coats/hoods
07:       No throwing of clothes, hats, gear bags, shoes pebbles etc
08:       Pupils may not bring toys onto the yard
09:       If a tennis ball/football goes into the hedge, on the roof, over the wall etc the teacher on yard             duty must be told. Do not go after the ball
10: Yard Out of Bounds areas Grass at the side of the school when wet

  • Alleyway
  • Ramp area at the front of the school

Appendix Five: Risk assessments (in section 1 of folder)
Appendix 6:  Action Plan (in section 1 of folder)

Revision of This Safety Statement
This statement shall be regularly revised by the Board of Management of Presentation Convent N.S. in accordance with experience and the requirements of the Health and Safety Act and the Health and Safety Authority.

 

Signed on behalf of the Board of Management:

Chairman: Pat Parle                        Date: 11/12/2014

 

Principal: Margaret Maxwell           Date: 11/12/2014
             
Safety Officer: Eithne McKenna     Date: 11/12/2014
                               (Nominee of Board of Management)               

 

Safety Representative: Anne McGrath       Date: 11/12/2014

                                                     (Nominee of Staff)

 

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Presentation Convent N.S. Castlecomer, Co. Kilkenny.
Phone:056 444 1426 E-mail: prescomer@gmail.com
Website by Graham Kenny